When moving

If you move from the International House (international student dormitory) to a private apartment or from one apartment to another, you need to complete various procedures related to moving out and moving in. Please follow the rules so that you can start your new life without any problems.

Procedures for moving out of an apartment

You need to contact the real estate company and the owner of the apartment in which you are living, stop using gas, water, and so on, and calculate what you owe. For more details, see the next page.
Moving out of an apartment or International House

Notification to City/Ward office

A new residence management system was imposed on July 9, 2012, in Japan. Since then, when non-Japanese residents who have lived in Japan for a medium or long period move to another municipality, they are required to submit a “Moving-out notification” together with their “Moving-in notification.”
The “Moving out notification” must be submitted to the city or ward office that has jurisdiction over your previous address to notify them that you will no longer be a resident of the city or ward.
The “Moving-in notification” is required to be submitted to the city or ward office that has jurisdiction over your new address to notify that you will be a resident of that city or ward.
You need to submit both a “Moving-in notification” and a “Moving-out notification” within 14 days of the day that you have decided your new address. If you do not do this, you may be fined. If you cannot obtain a valid resident card, you may be unable to conduct the necessary procedures or receive essential services as a resident. This makes it especially important not to forget to submit these documents.
Note that you need to submit a “Moving notification” (Notice of address change) within 14 days from your move, even if you have just moved within the same city or ward.

Notification to the Post Office

If you give notice of your new address to a post office, mail that has arrived at your previous address will be transferred to your new address free of charge for one year from the date of your notification. You can submit this notification online.
Japan Post e-moving

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